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Executive Officer

The International Planned Parenthood Federation (IPPF) is a leading global provider of sexual and reproductive health (SRH) services and a strong advocate for sexual and reproductive health and rights (SRHR) for all. IPPF operates through a network of over 120 Member Associations worldwide. In Africa, the IPPF Africa Region (IPPFAR) is headquartered in Nairobi, Kenya, and supports Member Associations in approximately 40 countries across Sub-Saharan Africa. A sub-regional office is also located in Cotonou, Benin. 
 
Deliverables: 
• Provide executive and administrative support to the Regional Director, including diary management, document preparation, and meeting coordination. 
• Coordinate internal and external communication on behalf of the Regional Director. 
• Support the preparation, monitoring, and reconciliation of the Director’s Office budget. 
• Manage correspondence, emails, calls, and visitor logistics for the Director’s Office. 
• Schedule and prepare materials for key meetings and events; take minutes and ensure timely follow-up. 
• Coordinate travel arrangements and logistics for the Regional Director and visiting delegations. 
• Maintain confidential files and ensure secure handling of sensitive information. 
• Liaise with departments, Member Associations, and external partners as required. 
• Support logistical preparations for missions, speaking engagements, and high-level regional events. 
• Perform other duties as may be assigned to facilitate the efficient functioning of the Regional Director’s 
Office. 
 
Reporting/Management Responsibility: 
• N/A 
 
Expertise/Skills: 
• Bachelor’s degree in social sciences, International Relations, Business Administration, or a related field. 
• Relevant experience in executive-level support or administrative support, ideally in an international 
organization. 
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and scheduling tools (e.g., Outlook). 
• Excellent interpersonal, organizational, and communication skills. 
• Strong official documents drafting and editing skills. 
• Proven ability to manage time, prioritize tasks, and meet deadlines. 
• Fluency in English and French. 
• Ability to always maintain discretion and confidentiality. 
• High level of professionalism and adaptability in a multicultural environment. 
• Commitment to IPPF’s policies, mission, vision, values, and adherence to IPPFAR’s procedures and 
regulations. 
• Ability to work independently and as part of a team, demonstrating initiative and adaptability. 
• Flexibility to work outside normal hours when required. 
• Role model for safeguarding, anti-racism, non-discrimination, and ethical conduct. 
• Commitment to working in a diverse, multicultural, multilingual, and intergenerational environment. 
• Dedication to continuous improvement and high-performance standards. 
 
Your Ethos: 
• Demonstrate an understanding of and commitment to safeguarding in a local and international context. 
• Demonstrates ability and willingness to work in a diverse, multicultural, multilingual and 
intergenerational environment that is anti-racist and respectful of others. 
• An intersectional (pro) feminist passionate about sexual reproductive health care rights + justice, 
including safe abortion. 
• Supportive of people’s rights regardless of sexuality or gender identity/expression and supportive of 
workers’ rights and access to health care in sex work. 

HOW TO APPLY

Interested individuals should fill the application form attached below and submit a 1-page cover letter to: [email protected] with the job position you are applying for as the subject of the email by 18th May 2025. Please note that IPPFAR will not consider applications that are not done in the requested format.

IPPF is an equal-opportunity employer. As a leading global human rights organization focused on equality, empowerment, ending discrimination, and poverty eradication, we internally reflect social justice principles. We, as IPPF, strongly oppose racism in all its forms and resolutely go for a cultural change that will shift the existing imbalances in power and process.

Applications are particularly encouraged from women, persons living with disability, and candidates openly living with HIV.

IPPF has​ been made aware of various fraudulent vacancy announcements circulated via e-mail from websites falsely stating that they are issued by or in association with IPPF.  These correspondences, which may seek to obtain money from the recipients of such correspondence are fraudulent and IPPF does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees).

IPPF is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees, volunteers, contractors and partners to share this commitment. Anyone employed with IPPF agrees to sign and adhere to IPPF’s Code of Conduct and Safeguarding (Children and Vulnerable Adults) Policy.

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Executive Officer

The International Planned Parenthood Federation (IPPF) is a leading global provider of sexual and reproductive health (SRH) services and a strong advocate for sexual and reproductive health and rights (SRHR) for all. IPPF operates through a network of over 120 Member Associations worldwide. In Africa, the IPPF Africa Region (IPPFAR) is headquartered in Nairobi, Kenya, and supports Member Associations in approximately 40 countries across Sub-Saharan Africa. A sub-regional office is also located in Cotonou, Benin. 
 
Deliverables: 
• Provide executive and administrative support to the Regional Director, including diary management, document preparation, and meeting coordination. 
• Coordinate internal and external communication on behalf of the Regional Director. 
• Support the preparation, monitoring, and reconciliation of the Director’s Office budget. 
• Manage correspondence, emails, calls, and visitor logistics for the Director’s Office. 
• Schedule and prepare materials for key meetings and events; take minutes and ensure timely follow-up. 
• Coordinate travel arrangements and logistics for the Regional Director and visiting delegations. 
• Maintain confidential files and ensure secure handling of sensitive information. 
• Liaise with departments, Member Associations, and external partners as required. 
• Support logistical preparations for missions, speaking engagements, and high-level regional events. 
• Perform other duties as may be assigned to facilitate the efficient functioning of the Regional Director’s 
Office. 
 
Reporting/Management Responsibility: 
• N/A 
 
Expertise/Skills: 
• Bachelor’s degree in social sciences, International Relations, Business Administration, or a related field. 
• Relevant experience in executive-level support or administrative support, ideally in an international 
organization. 
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and scheduling tools (e.g., Outlook). 
• Excellent interpersonal, organizational, and communication skills. 
• Strong official documents drafting and editing skills. 
• Proven ability to manage time, prioritize tasks, and meet deadlines. 
• Fluency in English and French. 
• Ability to always maintain discretion and confidentiality. 
• High level of professionalism and adaptability in a multicultural environment. 
• Commitment to IPPF’s policies, mission, vision, values, and adherence to IPPFAR’s procedures and 
regulations. 
• Ability to work independently and as part of a team, demonstrating initiative and adaptability. 
• Flexibility to work outside normal hours when required. 
• Role model for safeguarding, anti-racism, non-discrimination, and ethical conduct. 
• Commitment to working in a diverse, multicultural, multilingual, and intergenerational environment. 
• Dedication to continuous improvement and high-performance standards. 
 
Your Ethos: 
• Demonstrate an understanding of and commitment to safeguarding in a local and international context. 
• Demonstrates ability and willingness to work in a diverse, multicultural, multilingual and 
intergenerational environment that is anti-racist and respectful of others. 
• An intersectional (pro) feminist passionate about sexual reproductive health care rights + justice, 
including safe abortion. 
• Supportive of people’s rights regardless of sexuality or gender identity/expression and supportive of 
workers’ rights and access to health care in sex work. 

HOW TO APPLY

Interested individuals should fill the application form attached below and submit a 1-page cover letter to: [email protected] with the job position you are applying for as the subject of the email by 18th May 2025. Please note that IPPFAR will not consider applications that are not done in the requested format.

IPPF is an equal-opportunity employer. As a leading global human rights organization focused on equality, empowerment, ending discrimination, and poverty eradication, we internally reflect social justice principles. We, as IPPF, strongly oppose racism in all its forms and resolutely go for a cultural change that will shift the existing imbalances in power and process.

Applications are particularly encouraged from women, persons living with disability, and candidates openly living with HIV.

IPPF has​ been made aware of various fraudulent vacancy announcements circulated via e-mail from websites falsely stating that they are issued by or in association with IPPF.  These correspondences, which may seek to obtain money from the recipients of such correspondence are fraudulent and IPPF does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees).

IPPF is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees, volunteers, contractors and partners to share this commitment. Anyone employed with IPPF agrees to sign and adhere to IPPF’s Code of Conduct and Safeguarding (Children and Vulnerable Adults) Policy.

READ MORE