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The International Planned Parenthood Federation Africa Region (IPPFAR) is a leading sexual and reproductive health (SRH) service delivery organization in Africa and a prominent advocate for sexual and reproductive health and rights in the region.

Headquartered in Nairobi, Kenya, IPPFAR operates through its Member Associations (MAs) and Collaborative Partners in 36 countries across sub-Saharan Africa. The overarching goal of IPPFAR is to increase access to sexual and reproductive health and rights (SRHR) services for the most vulnerable youth, men, and women in the region.

IPPFAR is committed to providing comprehensive healthcare coverage to its local staff and their dependents. The mission of IPPFAR includes ensuring equitable access to health and wellbeing services, thus supporting its employees through robust healthcare benefits. Given its regional footprint, IPPFAR requires a health insurance provider with a solid network in Kenya to facilitate effective healthcare access for local staff.

IPPFAR seeks a health insurance provider willing to enter into a service agreement covering an initial 2-year term, subject to annual renewals and periodic reviews of terms and conditions. The insurance coverage will be limited to the employee, their spouse or declared partner, and up to three dependent children.

The selected health insurance provider will be required to offer the following services:

  1. In-Patient Treatment
    • Provide in-patient care for employees and their dependents through a cashless system.
    • Cover hospitalization costs up to a specified limit, with maximum daily room rate coverage.
    • Ensure access to a broad network of healthcare providers throughout Kenya to facilitate cashless treatments.
  2. Out-Patient Treatment
    • Offer out-patient coverage for staff and dependents on a cashless basis.
    • Include routine consultations, specialist consultations, diagnostic tests, and treatments, all subject to annual limits.
  3. Preventive Care
    • Provide coverage for preventive healthcare services, including vaccinations, screenings, and wellness check-ups.
  4. Medical Evacuation and Repatriation
    • Ensure 24-hour emergency evacuation and repatriation services, including tele-medical consultation and coordination of necessary transport and hospitalization.
    • Provide additional support services, such as dispatch of medicine, interpreter services, legal referrals, and care for minor children in emergencies.

Eligibility: This bid is open to health insurance companies and brokers. Brokers must provide an authorization letter from the insurance company they represent.

Bid Submission: The health insurance proposal should adhere to the requested benefits and include:

  • In-patient and out-patient benefits
  • Network coverage
  • Premium pricing
  • General conditions and exclusions

For more details about this opportunity, please download the Terms of Reference (below).

Each proposal should be submitted by 13 November 2024. Technical and financial proposals as well as the supporting documents must be separate documents (the 2 proposals and zipped documents of the supporting documents). Only proposals meeting all mandatory requirements will be considered for evaluation.

Please submit your application to [email protected] with the subject “Medical Insurance-Local Staff, a Call for Proposals”.

The International Planned Parenthood Federation Africa Region (IPPFAR) is a leading sexual and reproductive health (SRH) service delivery organization in Africa and a prominent advocate for sexual and reproductive health and rights in the region.

Headquartered in Nairobi, Kenya, IPPFAR operates through its Member Associations (MAs) and Collaborative Partners in 36 countries across sub-Saharan Africa. The overarching goal of IPPFAR is to increase access to sexual and reproductive health and rights (SRHR) services for the most vulnerable youth, men, and women in the region

IPPFAR is committed to providing robust healthcare coverage to its international staff and their dependents. IPPFAR’s mission is to ensure equitable access to health and wellbeing services, supporting its staff through comprehensive healthcare benefits. IPPFAR operates across Africa and requires a health insurance provider with a wide regional and international network, enabling effective healthcare access for staff wherever they are stationed.

IPPFAR seeks a health insurance provider willing to enter into a service agreement covering an initial 2-year term, subject to annual renewals and periodic reviews of terms and conditions. The insurance coverage will be limited to the employee, their spouse or declared partner, and up to three dependent children.

Scope of Work 

The selected health insurance provider will be required to offer the following services:

1. In-Patient Treatment

  • Provide in-patient care for employees and dependents through a cashless system.
  • Cover hospitalization costs up to a specified limit, with maximum daily room rate coverage.
  • Access to a broad network of healthcare providers across Africa and internationally to facilitate cashless treatments.

2. Out-Patient Treatment

  • Offer out-patient coverage for staff and dependents on a cashless basis.
  • Include routine and specialist consultations, diagnostic tests, and treatments up to an annual limit.

3. Medical Evacuation and Repatriation 

  • Ensure 24-hour emergency evacuation and repatriation services, including tele-medical consultation, transportation, and hospitalization coordination.
  • Provide coverage for the dispatch of medicine, interpreter services, legal referrals, pre-trip information, return of mortal remains, and care for minor children in emergencies.

Eligibility

This bid is open to health insurance companies and brokers. Brokers must provide an authorization letter from the insurance company they represent.

For more details about this opportunity, please download the Terms of Reference (below).

Each proposal should be submitted by 13 November 2024. Technical and financial proposals as well as the supporting documents must be separate documents (the 2 proposals and zipped documents of the supporting documents). Only proposals meeting all mandatory requirements will be considered for evaluation.

Please submit your application to [email protected] with the subject Medical Insurance-International Staff, a Call for Proposals”.

The International Planned Parenthood Federation Africa Region (IPPFAR) is a leading sexual and reproductive health (SRH) service delivery organization in Africa and a prominent advocate for sexual and reproductive health and rights in the region.

Headquartered in Nairobi, Kenya, IPPFAR operates through its Member Associations (MAs) and Collaborative Partners in 36 countries across sub-Saharan Africa. The overarching goal of IPPFAR is to increase access to sexual and reproductive health and rights (SRHR) services for the most vulnerable youth, men, and women in the region.

1.Background 

IPPFAR’s work requires recruiting internationally to attract the best and suitable talents needed for the proper implementation of its vision and mission. IPPFAR may from time to time requires expertise and skills that may not be readily available within the local talent pool.

However, in order to recruit successfully on an international scale, it is crucial that IPPFAR creates strategies tailored to the local requirements and limitations. One of the first challenges of hiring international employees is ensuring that we comply with the local laws and regulations of the countries where you operate. This includes obtaining the necessary visas and work permits, paying taxes and social security contributions, following labour standards and contracts, and respecting any immigration requirements.

To enhance and facilitate these important requirements as well as to help you navigate the complex protocol and immigration landscape and avoid costly fines or penalties, IPPFAR is searching for a protocol and immigration agent/consultant for the year 2025.

 2. Scope of Work 

  • Ensure timely submission of applications for work/residence permits and dependent passes.
  • Manage exemption endorsements for work/residence permits.
  • Provide regular updates to IPPFAR on the progress of applications and address any concerns.
  • Ensure that Notification of arrivals are submitted, and Diplomatic IDs are applied for promptly and delivered to both the principal and dependents on schedule.
  • Oversee the deregistration and registration of former and new staff on the MoFA platform (IPMIS).
  • Facilitate the deregistration and registration of motor vehicles for expatriates and IPPFAR on the MoFA platform (IPMIS).
  • Manage national staff registration on IPMIS and ensure the platform is consistently updated.
  • Maintain positive relationships with relevant government departments.
  • Create accounts for IPPF and diplomats on various government platforms, including KRA, NTSA, and E-Citizen.
  • Inform IPPF management of any changes within MoFA and other related departments, including KRA, E-Citizen, SHA, NTSA, and SHIF.
  • Ensure that driving licenses for diplomats are registered and renewed in a timely manner and received by both the principal and dependents.
  • Support the processing the application of PRO1B'S (purchase of duty-free goods) either by the Diplomat or IPPF.
  • Support any Car deregistration (Pro 1C) for departing diplomats.
  • IPPFAR and its diplomats are taking advantage of all diplomatic privileges and immunities they are entitled to.
  • All other passes are processed.

4. Service Agreement

IPPFAR seeks a protocol service provider willing to enter into a service agreement covering an initial 2-year term, subject to annual renewals and periodic reviews of terms and conditions.

5. Evaluation Criteria 

Each bid will be evaluated on its technical and financial proposals, weighted as follows:

  1. Technical Proposal (30% of total score):

The technical proposal should clearly address the scope of services required and demonstrate how the provider will meet IPPFAR’s protocol and immigration needs, evaluated on:

  • Proof of extensive experience in handling protocol and immigration services, particularly for international organizations, Diplomatic Representations and or UN agencies.
  • A description of the proposed range of services, including visa processing, work permits, and residency support.
  • Information on the provider's network, including access to consulates, embassies, and government offices.

Financial Proposal (70% of total score):

  • Pricing structure for the range of protocol and immigration services requested, with consideration that the proposed rates will apply to both the main diplomat and their dependents for all services.
  • Breakdown of services included in the pricing, such as visa and permit application fees, visa extension, diplomatic ID application or renewal, IPMIS update, registration and deregistration, accounts creation, etc. and handling of unforeseen immigration/protocol issues.

6. Qualifications of the Consultant 

The selected provider should meet the following requirements:

  • At least three years of proven experience providing protocol services to international NGOs, embassies, and/or UN agencies.
  • Demonstrated experience liaising with the Ministry of Foreign Affairs.
  • Proficiency in using the Integrated Protocol Management Information System (IPMIS).
  • In-depth knowledge of immigration services and processes within Kenya.
  • Strong diplomatic skills and ability to navigate complex protocol environments.
  • Compliance with high standards of service quality and confidentiality.

7. General Provisions 

The consultant will be paid upon delivery of each service upon submission of invoices at the rates to be negotiated.

Please note that IPPFAR will deduct 5% withholding tax for local (Kenyan based firm/individuals) before issuing payments.

NB: This bid is opened to Kenyan based local firms/individuals only.

8. Application procedure and deadline

Companies/firms are required to submit the following documents/information:

  • A Letter of Interest, stating why you consider yourself/your firm suitable for the assignment.
  • Detailed company profile (Maximum 5 pages) indicating the names of the company directors or the individual Resume.
  • A technical proposal that clearly address the scope of services required and demonstrate how the provider will meet IPPFAR's needs.
  • Proof demonstrating your extensive experience in handling protocol services specifically tailored for international organizations.
  • Financial proposal indicating each services fee per employee and family.
  • Copy of valid Tax Compliance Certificate,
  • Copy of current TIN (Tax Identification Number), and/or a TCC (Tax Compliance Certificate); Copy of Certificate of Registration/Incorporation from Registrar of Companies (if applicable).
  • Copy of Business permit (if applicable)

Please submit your application to [email protected] with the subject Protocol Services, a Call for Proposals”.

Each proposal should be submitted by 18 November 2024. Technical and financial proposals as well as the supporting documents must be separate documents (the 2 proposals and zipped documents of the supporting documents). Only proposals meeting all mandatory requirements will be considered for evaluation.

Role Purpose

The primary purpose of this role is to develop creative and impactful content that amplifies IPPFAR’s mission, promotes best practices from Member Associations, and marks key international days with compelling social media content.

The content creator will be responsible for producing high-quality video and static content, tailored social media posts, and updating the IPPFAR website as needed to reflect current activities.

 

Context of Role

The Digital Content Creator at the International Planned Parenthood Federation Africa Region (IPPFAR) will play a key role in driving the organization’s digital presence and engagement across multiple platforms, including Facebook, Instagram, X (formally Twitter), TikTok, and LinkedIn.

In collaboration with internal teams and Member Associations, the role will ensure that all digital communication is aligned with IPPFAR’s goals, engages diverse audiences, and increases overall awareness of sexual and reproductive health rights in the Africa region

 

Deliverables

  1. Social Media Video Content Production:
    • Create engaging, high-quality video content for platforms such as Facebook, Instagram, Twitter, TikTok, and LinkedIn.
    • Develop short-form videos tailored to each platform’s style (e.g., reels for Instagram, short clips for TikTok, professional videos for LinkedIn).
  2. Tailored Social Media Posts:
    • Design content that adheres to the unique tone and format of each social media platform.
    • Ensure messaging is relevant to the audience and represents IPPFAR’s values and mission.
  3. International Day Campaigns:
    • Create and manage content around international observances, including World Health Day, International Women’s Day, etc.
    • Collaborate with internal teams to ensure alignment with organizational goals during key observances.
  4. Collaboration with Member Associations:
    • Work with IPPFAR’s Member Associations to develop posts on best practices and successes.
    • Help develop localized social media strategies and content for member associations on an ad-hoc basis, ensuring consistency with overall branding.
  5. Website Content Updates:
    • Provide support for website updates related to social media campaigns, activities and events.
    • Collaborate with the web team to ensure seamless integration of social media content and messaging.

Expertise

  1. Content Planning & Strategy:
    • Develop and implement monthly social media content calendars.
    • Research emerging social media trends and incorporate them into the IPPFAR strategy.
  2. Content Creation & Design:
    • Design graphics, videos, and written content tailored for each platform.
    • Use software like Canva, Adobe Creative Suite, or similar tools to create visually appealing posts.
  3. Audience Engagement & Growth:
    • Monitor and engage with followers, responding to comments, questions, and interactions in a timely manner.
    • Analyze performance metrics and adjust strategies to optimize engagement and reach.
  4. Collaboration & Coordination:
    • Liaise with communication teams, Member Associations, and other departments to ensure alignment on messaging.
    • On an ad-hoc basis, provide support for media coverage of events, live social media updates, and real-time engagement.
  5. Monitoring & Reporting:
    • Track social media performance and produce quarterly reports on key metrics such as engagement, reach, and follower growth.
    • Use tools like Hootsuite, Sprout Social, or similar platforms for monitoring and scheduling content.
  6. Training & Capacity Building:
    • On an ad-hoc basis, offer training to IPPFAR Member Associations on social media best practices.
    • Share guidelines and strategies for creating impactful, engaging posts on various platforms.

Skills

Progressive experience in content creation, strategic communication, or marketing.

  •     Demonstrates creativity, initiative, innovation, and thinks outside the box.
  •     Excellent mastering of production of videos, images, promotional materials and stories for campaigning.
  •     Excellent skills in taking photos and making simple videos and creating visuals for social media to support the IPPFAR’s storytelling.
  •    Good technical knowledge of media contexts, communication software, MS Office, photo and video-editing software, social media posting software, web and digital tools.
  •    Experience in social media and digital campaigning and a working knowledge of Twitter, Facebook, LinkedIn, Instagram and TikTok.
  •    Experience in web content editing and publishing.
  •    Experience in editing and copywriting for social media.

 

Other requirements

  • A recognised qualification in Digital Communications, Public Relations, Marketing, or relevant fields related to the position.
  • English and French are the working languages of IPPFAR. For this post fluency in English (both oral and written) is required. Knowledge of French is an advantage
  • Ability to work in a multicultural environment.
  • Willing to travel internationally – about 30 days a year.
  • Must have the right to legally work in Kenya.

 

Your Ethos:

  • Demonstrate an understanding of and commitment to safeguarding in a local and international context.
  • Demonstrates ability and willingness to work in a diverse, multicultural, multilingual and intergenerational environment that is anti-racist and respectful of others.
  • An intersectional (pro) feminist passionate about sexual reproductive health care rights + justice, including safe abortion.
  • Supportive of people’s rights regardless of sexuality or gender identity/expression and supportive of workers’ rights and access to health care in sex work.

 

HOW TO APPLY

Interested individuals should fill the application form attached below and submit a 1-page cover letter to: [email protected] with the job position you are applying for as the subject of the email by 18th November 2024. Please note that IPPFAR will not consider applications that are not done in the requested format.

IPPF is an equal-opportunity employer. As a leading global human rights organization focused on equality, empowerment, ending discrimination, and poverty eradication, we internally reflect social justice principles. We, as IPPF, strongly oppose racism in all its forms and resolutely go for a cultural change that will shift the existing imbalances in power and process.

Applications are particularly encouraged from women, persons living with disability, and candidates openly living with HIV.

IPPF is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees, volunteers, contractors and partners to share this commitment. Anyone employed with IPPF agrees to sign and adhere to IPPF’s Code of Conduct and Safeguarding (Children and Vulnerable Adults) Policy.

 

IPPF has​ been made aware of various fraudulent vacancy announcements circulated via e-mail from websites falsely stating that they are issued by or in association with IPPF.  These correspondences, which may seek to obtain money from the recipients of such correspondence are fraudulent and IPPF does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees).

 

IPPF is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees, volunteers, contractors and partners to share this commitment. Anyone employed with IPPF agrees to sign and adhere to IPPF’s Code of Conduct and Safeguarding (Children and Vulnerable Adults) Policy.

Job/Role Title : Regional Senior Advisor-Advocacy
Grade : G
Responsible to : External relations Director
Location : Nairobi (Kenya)


Role Purpose:

IPPF Africa Region (IPPFAR) is looking for a Senior Advisor – responsible for managing Regional and sub-regional Advocacy and identifying potential advocacy opportunities in Sub-Saharan Africa. The incumbent will develop and implement IPPFAR’s advocacy strategy, programmes and campaigns to build commitment to, and support for SRHR through inter-governmental related processes at the regional and sub-regional level. They will showcase innovative and successful approaches from IPPFAR Member Associations and key advocacy partners, taking lessons from other organisations and emerging best practices. They will help to renew and increase regional political and financial commitments for SRHR in Sub-Saharan Africa and ensure the prioritization of SRHR in regional and international dialogues, agendas and policies.

Context of Role:

This is a role for a seasoned mid-level intergovernmental expert with experience working to advance SRHRJ in Sub-African contexts to advance IPPF’s positioning and political advocacy work. With 40+ Member Associations (MAs) and collaborative partners, IPPFAR has built deep connections among civil society, intergovernmental, AU and UN partners so that MAs can bring their lived experiences and policy ambitions to regional processes to influence change, participate on their country delegations to advocate for progressive SRHRJ policies and hold their governments accountable for their commitments. IPPF is uniquely positioned to advance this work because our MAs represent the needs of their countries in AU/UN fora.

Deliverables:

The Regional Senior Advisor-Advocacy will be responsible for the following key tasks:

  • Monitors and maps the political landscape and developments at regional and sub-regional level and helps implement relevant coordinated cross-African support and mobilization activities together with IPPFAR Member Associations.
  • Undertakes research and documents SRHR violations and abuses with a view to leading evidence-based advocacy and campaigns in different areas of SRHR protection and promotion.
  • Leads Human Rights advocacy and dialogue with regional and sub-regional economic and human rights entities and instruments
  • Maintain strong relationships with other IPPFAR departments including Communcations, and Membership Support and Development, towards the full integration of advocacy across the organisation.
  • Provides advocacy related capacity building for Member Associations and other relevant partners, including through the organization of (peer-to-peer) training, mentoring, coaching and hands on support to MAs and other entities that require this kind of support.
  • Establishes networks and partnerships to make synergies among SRHR organizations (including regional human rights institutions, Civil Society Organizations and SRHR champions), for concerted SRHR advocacy at regional level. Provides support in the area of intergovernmental engagement as it pertains to the coordination of advocacy and liaison activities with strategic intergovernmental forums, both at regional level - with the African Union, and other regional and sub-regional bodies, and international level with UN and Human Rights mechanisms in New York and Geneva in collaboration with IPPF’s UN Liaison Team.
  • Supports policy advocacy efforts in relation to IPPFAR-led or IPPFAR-supported Campaigns.
  • Manages regional advocacy projects (technical, human resources and financial management).
  • Manages budgets and monitor expenditures
  • As part of the broader IPPF advocacy team, the post holder will also contribute to various organisational tasks and processes needed to advance the advocacy, capacity building and protection objectives of the organisation in the area of SRHR.
  • Contributes to the Global and IPPFAR Advocacy team planning, system enhancement, monitoring and evaluation and general team working.
  • They will exercise a high degree of accountability – ensuring timely submission of narrative and finance reports as required; and to embrace safeguarding as well as all organisational policies and values.
  • Any other tasks that may be assigned by the supervisor or senior management team.

Expertise/Skills:

  • QUALIFICATION: MA degree in international relations, social sciences, public policy, communications and/or other related fields
  • WORK EXPERIENCE: A minimum of 10 years of relevant professional experience, preferably in political advocacy, policy advocacy and/or communications. Knowledge of the African Union and UN systems, Africa Regional Economic Communities (RECs), Member State/Intergovernmental Processes is required. Track record of developing advocacy initiatives which yield results in the international development arena. Previous work on SRHR issues is an advantage.
  • LANGUAGES: English and French are the working languages of the IPPFARO. For this post fluency in English and French (both oral and written) is required. Portuguese is an advantage.
  • SKILLS: Excellent interpersonal skills - articulate and diplomatic. Ability to interact with diverse groups; Excellent written communication skills; Strong analytical skills and the ability to summarise and simplify complex information; Strong influencing skills; Sound research skills; Good understanding of development issues and fundraising; Excellent project management, time management and organisational skills to meet multiple deadlines; Good IT skills – Word, Outlook, Excel and PowerPoint; Flexible – team player.
  • OTHER REQUIREMENTS: Awareness of and sensitivity to the multi-cultural environment in which IPPFAR operates; Sensitivity to and understanding of SRHR issues; Willing to work outside standard office hours as required; Willing to travel internationally – about 30% of time.

Your Ethos:

  • Demonstrate an understanding of and commitment to safeguarding in a local and international context.
  • Demonstrates ability and willingness to work in a diverse, multicultural, multilingual and intergenerational environment that is anti-racist and respectful of others.
  • An intersectional (pro) feminist passionate about sexual reproductive health care rights + justice, including safe abortion.
  • Supportive of people’s rights regardless of sexuality or gender identity/expression and supportive of workers’ rights and access to health care in sex work.

Interested individuals should submit an application form in the IPPFARO CV form and a 1-page cover letter to: [email protected] with the job position you are applying for as the subject of the email. Please note that IPPFAR will not consider applications that are not done in the requested format.

IPPF is an equal-opportunity employer. As a leading global human rights organization focused on equality, empowerment, ending discrimination, and poverty eradication, we internally reflect social justice principles. We, as IPPF, strongly oppose racism in all its forms and resolutely go for a cultural change that will shift the existing imbalances in power and process.

Applications are particularly encouraged from women, persons living with disability, and candidates openly living with HIV.

IPPF is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees, volunteers, contractors and partners to share this commitment. Anyone employed with IPPF agrees to sign and adhere to IPPF’s Code of Conduct and Safeguarding (Children and Vulnerable Adults) Policy.

IPPF has been made aware of various fraudulent vacancy announcements circulated via e-mail from websites falsely stating that they are issued by or in association with IPPF. These correspondences, which may seek to obtain money from the recipients of such correspondence are fraudulent and IPPF does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees).

 

The International Planned Parenthood Federation Africa Region (IPPFAR) is a leading sexual and reproductive health (SRH) service delivery organization in Africa and a prominent advocate for sexual and reproductive health and rights in the region.

Headquartered in Nairobi, Kenya, IPPFAR operates through its Member Associations (MAs) and Collaborative Partners in 36 countries across sub-Saharan Africa. The overarching goal of IPPFAR is to increase access to sexual and reproductive health and rights (SRHR) services for the most vulnerable youth, men, and women in the region.

IPPFAR is committed to providing comprehensive healthcare coverage to its local staff and their dependents. The mission of IPPFAR includes ensuring equitable access to health and wellbeing services, thus supporting its employees through robust healthcare benefits. Given its regional footprint, IPPFAR requires a health insurance provider with a solid network in Kenya to facilitate effective healthcare access for local staff.

IPPFAR seeks a health insurance provider willing to enter into a service agreement covering an initial 2-year term, subject to annual renewals and periodic reviews of terms and conditions. The insurance coverage will be limited to the employee, their spouse or declared partner, and up to three dependent children.

The selected health insurance provider will be required to offer the following services:

  1. In-Patient Treatment
    • Provide in-patient care for employees and their dependents through a cashless system.
    • Cover hospitalization costs up to a specified limit, with maximum daily room rate coverage.
    • Ensure access to a broad network of healthcare providers throughout Kenya to facilitate cashless treatments.
  2. Out-Patient Treatment
    • Offer out-patient coverage for staff and dependents on a cashless basis.
    • Include routine consultations, specialist consultations, diagnostic tests, and treatments, all subject to annual limits.
  3. Preventive Care
    • Provide coverage for preventive healthcare services, including vaccinations, screenings, and wellness check-ups.
  4. Medical Evacuation and Repatriation
    • Ensure 24-hour emergency evacuation and repatriation services, including tele-medical consultation and coordination of necessary transport and hospitalization.
    • Provide additional support services, such as dispatch of medicine, interpreter services, legal referrals, and care for minor children in emergencies.

Eligibility: This bid is open to health insurance companies and brokers. Brokers must provide an authorization letter from the insurance company they represent.

Bid Submission: The health insurance proposal should adhere to the requested benefits and include:

  • In-patient and out-patient benefits
  • Network coverage
  • Premium pricing
  • General conditions and exclusions

For more details about this opportunity, please download the Terms of Reference (below).

Each proposal should be submitted by 13 November 2024. Technical and financial proposals as well as the supporting documents must be separate documents (the 2 proposals and zipped documents of the supporting documents). Only proposals meeting all mandatory requirements will be considered for evaluation.

Please submit your application to [email protected] with the subject “Medical Insurance-Local Staff, a Call for Proposals”.

The International Planned Parenthood Federation Africa Region (IPPFAR) is a leading sexual and reproductive health (SRH) service delivery organization in Africa and a prominent advocate for sexual and reproductive health and rights in the region.

Headquartered in Nairobi, Kenya, IPPFAR operates through its Member Associations (MAs) and Collaborative Partners in 36 countries across sub-Saharan Africa. The overarching goal of IPPFAR is to increase access to sexual and reproductive health and rights (SRHR) services for the most vulnerable youth, men, and women in the region

IPPFAR is committed to providing robust healthcare coverage to its international staff and their dependents. IPPFAR’s mission is to ensure equitable access to health and wellbeing services, supporting its staff through comprehensive healthcare benefits. IPPFAR operates across Africa and requires a health insurance provider with a wide regional and international network, enabling effective healthcare access for staff wherever they are stationed.

IPPFAR seeks a health insurance provider willing to enter into a service agreement covering an initial 2-year term, subject to annual renewals and periodic reviews of terms and conditions. The insurance coverage will be limited to the employee, their spouse or declared partner, and up to three dependent children.

Scope of Work 

The selected health insurance provider will be required to offer the following services:

1. In-Patient Treatment

  • Provide in-patient care for employees and dependents through a cashless system.
  • Cover hospitalization costs up to a specified limit, with maximum daily room rate coverage.
  • Access to a broad network of healthcare providers across Africa and internationally to facilitate cashless treatments.

2. Out-Patient Treatment

  • Offer out-patient coverage for staff and dependents on a cashless basis.
  • Include routine and specialist consultations, diagnostic tests, and treatments up to an annual limit.

3. Medical Evacuation and Repatriation 

  • Ensure 24-hour emergency evacuation and repatriation services, including tele-medical consultation, transportation, and hospitalization coordination.
  • Provide coverage for the dispatch of medicine, interpreter services, legal referrals, pre-trip information, return of mortal remains, and care for minor children in emergencies.

Eligibility

This bid is open to health insurance companies and brokers. Brokers must provide an authorization letter from the insurance company they represent.

For more details about this opportunity, please download the Terms of Reference (below).

Each proposal should be submitted by 13 November 2024. Technical and financial proposals as well as the supporting documents must be separate documents (the 2 proposals and zipped documents of the supporting documents). Only proposals meeting all mandatory requirements will be considered for evaluation.

Please submit your application to [email protected] with the subject Medical Insurance-International Staff, a Call for Proposals”.

The International Planned Parenthood Federation Africa Region (IPPFAR) is a leading sexual and reproductive health (SRH) service delivery organization in Africa and a prominent advocate for sexual and reproductive health and rights in the region.

Headquartered in Nairobi, Kenya, IPPFAR operates through its Member Associations (MAs) and Collaborative Partners in 36 countries across sub-Saharan Africa. The overarching goal of IPPFAR is to increase access to sexual and reproductive health and rights (SRHR) services for the most vulnerable youth, men, and women in the region.

1.Background 

IPPFAR’s work requires recruiting internationally to attract the best and suitable talents needed for the proper implementation of its vision and mission. IPPFAR may from time to time requires expertise and skills that may not be readily available within the local talent pool.

However, in order to recruit successfully on an international scale, it is crucial that IPPFAR creates strategies tailored to the local requirements and limitations. One of the first challenges of hiring international employees is ensuring that we comply with the local laws and regulations of the countries where you operate. This includes obtaining the necessary visas and work permits, paying taxes and social security contributions, following labour standards and contracts, and respecting any immigration requirements.

To enhance and facilitate these important requirements as well as to help you navigate the complex protocol and immigration landscape and avoid costly fines or penalties, IPPFAR is searching for a protocol and immigration agent/consultant for the year 2025.

 2. Scope of Work 

  • Ensure timely submission of applications for work/residence permits and dependent passes.
  • Manage exemption endorsements for work/residence permits.
  • Provide regular updates to IPPFAR on the progress of applications and address any concerns.
  • Ensure that Notification of arrivals are submitted, and Diplomatic IDs are applied for promptly and delivered to both the principal and dependents on schedule.
  • Oversee the deregistration and registration of former and new staff on the MoFA platform (IPMIS).
  • Facilitate the deregistration and registration of motor vehicles for expatriates and IPPFAR on the MoFA platform (IPMIS).
  • Manage national staff registration on IPMIS and ensure the platform is consistently updated.
  • Maintain positive relationships with relevant government departments.
  • Create accounts for IPPF and diplomats on various government platforms, including KRA, NTSA, and E-Citizen.
  • Inform IPPF management of any changes within MoFA and other related departments, including KRA, E-Citizen, SHA, NTSA, and SHIF.
  • Ensure that driving licenses for diplomats are registered and renewed in a timely manner and received by both the principal and dependents.
  • Support the processing the application of PRO1B'S (purchase of duty-free goods) either by the Diplomat or IPPF.
  • Support any Car deregistration (Pro 1C) for departing diplomats.
  • IPPFAR and its diplomats are taking advantage of all diplomatic privileges and immunities they are entitled to.
  • All other passes are processed.

4. Service Agreement

IPPFAR seeks a protocol service provider willing to enter into a service agreement covering an initial 2-year term, subject to annual renewals and periodic reviews of terms and conditions.

5. Evaluation Criteria 

Each bid will be evaluated on its technical and financial proposals, weighted as follows:

  1. Technical Proposal (30% of total score):

The technical proposal should clearly address the scope of services required and demonstrate how the provider will meet IPPFAR’s protocol and immigration needs, evaluated on:

  • Proof of extensive experience in handling protocol and immigration services, particularly for international organizations, Diplomatic Representations and or UN agencies.
  • A description of the proposed range of services, including visa processing, work permits, and residency support.
  • Information on the provider's network, including access to consulates, embassies, and government offices.

Financial Proposal (70% of total score):

  • Pricing structure for the range of protocol and immigration services requested, with consideration that the proposed rates will apply to both the main diplomat and their dependents for all services.
  • Breakdown of services included in the pricing, such as visa and permit application fees, visa extension, diplomatic ID application or renewal, IPMIS update, registration and deregistration, accounts creation, etc. and handling of unforeseen immigration/protocol issues.

6. Qualifications of the Consultant 

The selected provider should meet the following requirements:

  • At least three years of proven experience providing protocol services to international NGOs, embassies, and/or UN agencies.
  • Demonstrated experience liaising with the Ministry of Foreign Affairs.
  • Proficiency in using the Integrated Protocol Management Information System (IPMIS).
  • In-depth knowledge of immigration services and processes within Kenya.
  • Strong diplomatic skills and ability to navigate complex protocol environments.
  • Compliance with high standards of service quality and confidentiality.

7. General Provisions 

The consultant will be paid upon delivery of each service upon submission of invoices at the rates to be negotiated.

Please note that IPPFAR will deduct 5% withholding tax for local (Kenyan based firm/individuals) before issuing payments.

NB: This bid is opened to Kenyan based local firms/individuals only.

8. Application procedure and deadline

Companies/firms are required to submit the following documents/information:

  • A Letter of Interest, stating why you consider yourself/your firm suitable for the assignment.
  • Detailed company profile (Maximum 5 pages) indicating the names of the company directors or the individual Resume.
  • A technical proposal that clearly address the scope of services required and demonstrate how the provider will meet IPPFAR's needs.
  • Proof demonstrating your extensive experience in handling protocol services specifically tailored for international organizations.
  • Financial proposal indicating each services fee per employee and family.
  • Copy of valid Tax Compliance Certificate,
  • Copy of current TIN (Tax Identification Number), and/or a TCC (Tax Compliance Certificate); Copy of Certificate of Registration/Incorporation from Registrar of Companies (if applicable).
  • Copy of Business permit (if applicable)

Please submit your application to [email protected] with the subject Protocol Services, a Call for Proposals”.

Each proposal should be submitted by 18 November 2024. Technical and financial proposals as well as the supporting documents must be separate documents (the 2 proposals and zipped documents of the supporting documents). Only proposals meeting all mandatory requirements will be considered for evaluation.

Role Purpose

The primary purpose of this role is to develop creative and impactful content that amplifies IPPFAR’s mission, promotes best practices from Member Associations, and marks key international days with compelling social media content.

The content creator will be responsible for producing high-quality video and static content, tailored social media posts, and updating the IPPFAR website as needed to reflect current activities.

 

Context of Role

The Digital Content Creator at the International Planned Parenthood Federation Africa Region (IPPFAR) will play a key role in driving the organization’s digital presence and engagement across multiple platforms, including Facebook, Instagram, X (formally Twitter), TikTok, and LinkedIn.

In collaboration with internal teams and Member Associations, the role will ensure that all digital communication is aligned with IPPFAR’s goals, engages diverse audiences, and increases overall awareness of sexual and reproductive health rights in the Africa region

 

Deliverables

  1. Social Media Video Content Production:
    • Create engaging, high-quality video content for platforms such as Facebook, Instagram, Twitter, TikTok, and LinkedIn.
    • Develop short-form videos tailored to each platform’s style (e.g., reels for Instagram, short clips for TikTok, professional videos for LinkedIn).
  2. Tailored Social Media Posts:
    • Design content that adheres to the unique tone and format of each social media platform.
    • Ensure messaging is relevant to the audience and represents IPPFAR’s values and mission.
  3. International Day Campaigns:
    • Create and manage content around international observances, including World Health Day, International Women’s Day, etc.
    • Collaborate with internal teams to ensure alignment with organizational goals during key observances.
  4. Collaboration with Member Associations:
    • Work with IPPFAR’s Member Associations to develop posts on best practices and successes.
    • Help develop localized social media strategies and content for member associations on an ad-hoc basis, ensuring consistency with overall branding.
  5. Website Content Updates:
    • Provide support for website updates related to social media campaigns, activities and events.
    • Collaborate with the web team to ensure seamless integration of social media content and messaging.

Expertise

  1. Content Planning & Strategy:
    • Develop and implement monthly social media content calendars.
    • Research emerging social media trends and incorporate them into the IPPFAR strategy.
  2. Content Creation & Design:
    • Design graphics, videos, and written content tailored for each platform.
    • Use software like Canva, Adobe Creative Suite, or similar tools to create visually appealing posts.
  3. Audience Engagement & Growth:
    • Monitor and engage with followers, responding to comments, questions, and interactions in a timely manner.
    • Analyze performance metrics and adjust strategies to optimize engagement and reach.
  4. Collaboration & Coordination:
    • Liaise with communication teams, Member Associations, and other departments to ensure alignment on messaging.
    • On an ad-hoc basis, provide support for media coverage of events, live social media updates, and real-time engagement.
  5. Monitoring & Reporting:
    • Track social media performance and produce quarterly reports on key metrics such as engagement, reach, and follower growth.
    • Use tools like Hootsuite, Sprout Social, or similar platforms for monitoring and scheduling content.
  6. Training & Capacity Building:
    • On an ad-hoc basis, offer training to IPPFAR Member Associations on social media best practices.
    • Share guidelines and strategies for creating impactful, engaging posts on various platforms.

Skills

Progressive experience in content creation, strategic communication, or marketing.

  •     Demonstrates creativity, initiative, innovation, and thinks outside the box.
  •     Excellent mastering of production of videos, images, promotional materials and stories for campaigning.
  •     Excellent skills in taking photos and making simple videos and creating visuals for social media to support the IPPFAR’s storytelling.
  •    Good technical knowledge of media contexts, communication software, MS Office, photo and video-editing software, social media posting software, web and digital tools.
  •    Experience in social media and digital campaigning and a working knowledge of Twitter, Facebook, LinkedIn, Instagram and TikTok.
  •    Experience in web content editing and publishing.
  •    Experience in editing and copywriting for social media.

 

Other requirements

  • A recognised qualification in Digital Communications, Public Relations, Marketing, or relevant fields related to the position.
  • English and French are the working languages of IPPFAR. For this post fluency in English (both oral and written) is required. Knowledge of French is an advantage
  • Ability to work in a multicultural environment.
  • Willing to travel internationally – about 30 days a year.
  • Must have the right to legally work in Kenya.

 

Your Ethos:

  • Demonstrate an understanding of and commitment to safeguarding in a local and international context.
  • Demonstrates ability and willingness to work in a diverse, multicultural, multilingual and intergenerational environment that is anti-racist and respectful of others.
  • An intersectional (pro) feminist passionate about sexual reproductive health care rights + justice, including safe abortion.
  • Supportive of people’s rights regardless of sexuality or gender identity/expression and supportive of workers’ rights and access to health care in sex work.

 

HOW TO APPLY

Interested individuals should fill the application form attached below and submit a 1-page cover letter to: [email protected] with the job position you are applying for as the subject of the email by 18th November 2024. Please note that IPPFAR will not consider applications that are not done in the requested format.

IPPF is an equal-opportunity employer. As a leading global human rights organization focused on equality, empowerment, ending discrimination, and poverty eradication, we internally reflect social justice principles. We, as IPPF, strongly oppose racism in all its forms and resolutely go for a cultural change that will shift the existing imbalances in power and process.

Applications are particularly encouraged from women, persons living with disability, and candidates openly living with HIV.

IPPF is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees, volunteers, contractors and partners to share this commitment. Anyone employed with IPPF agrees to sign and adhere to IPPF’s Code of Conduct and Safeguarding (Children and Vulnerable Adults) Policy.

 

IPPF has​ been made aware of various fraudulent vacancy announcements circulated via e-mail from websites falsely stating that they are issued by or in association with IPPF.  These correspondences, which may seek to obtain money from the recipients of such correspondence are fraudulent and IPPF does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees).

 

IPPF is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees, volunteers, contractors and partners to share this commitment. Anyone employed with IPPF agrees to sign and adhere to IPPF’s Code of Conduct and Safeguarding (Children and Vulnerable Adults) Policy.

Job/Role Title : Regional Senior Advisor-Advocacy
Grade : G
Responsible to : External relations Director
Location : Nairobi (Kenya)


Role Purpose:

IPPF Africa Region (IPPFAR) is looking for a Senior Advisor – responsible for managing Regional and sub-regional Advocacy and identifying potential advocacy opportunities in Sub-Saharan Africa. The incumbent will develop and implement IPPFAR’s advocacy strategy, programmes and campaigns to build commitment to, and support for SRHR through inter-governmental related processes at the regional and sub-regional level. They will showcase innovative and successful approaches from IPPFAR Member Associations and key advocacy partners, taking lessons from other organisations and emerging best practices. They will help to renew and increase regional political and financial commitments for SRHR in Sub-Saharan Africa and ensure the prioritization of SRHR in regional and international dialogues, agendas and policies.

Context of Role:

This is a role for a seasoned mid-level intergovernmental expert with experience working to advance SRHRJ in Sub-African contexts to advance IPPF’s positioning and political advocacy work. With 40+ Member Associations (MAs) and collaborative partners, IPPFAR has built deep connections among civil society, intergovernmental, AU and UN partners so that MAs can bring their lived experiences and policy ambitions to regional processes to influence change, participate on their country delegations to advocate for progressive SRHRJ policies and hold their governments accountable for their commitments. IPPF is uniquely positioned to advance this work because our MAs represent the needs of their countries in AU/UN fora.

Deliverables:

The Regional Senior Advisor-Advocacy will be responsible for the following key tasks:

  • Monitors and maps the political landscape and developments at regional and sub-regional level and helps implement relevant coordinated cross-African support and mobilization activities together with IPPFAR Member Associations.
  • Undertakes research and documents SRHR violations and abuses with a view to leading evidence-based advocacy and campaigns in different areas of SRHR protection and promotion.
  • Leads Human Rights advocacy and dialogue with regional and sub-regional economic and human rights entities and instruments
  • Maintain strong relationships with other IPPFAR departments including Communcations, and Membership Support and Development, towards the full integration of advocacy across the organisation.
  • Provides advocacy related capacity building for Member Associations and other relevant partners, including through the organization of (peer-to-peer) training, mentoring, coaching and hands on support to MAs and other entities that require this kind of support.
  • Establishes networks and partnerships to make synergies among SRHR organizations (including regional human rights institutions, Civil Society Organizations and SRHR champions), for concerted SRHR advocacy at regional level. Provides support in the area of intergovernmental engagement as it pertains to the coordination of advocacy and liaison activities with strategic intergovernmental forums, both at regional level - with the African Union, and other regional and sub-regional bodies, and international level with UN and Human Rights mechanisms in New York and Geneva in collaboration with IPPF’s UN Liaison Team.
  • Supports policy advocacy efforts in relation to IPPFAR-led or IPPFAR-supported Campaigns.
  • Manages regional advocacy projects (technical, human resources and financial management).
  • Manages budgets and monitor expenditures
  • As part of the broader IPPF advocacy team, the post holder will also contribute to various organisational tasks and processes needed to advance the advocacy, capacity building and protection objectives of the organisation in the area of SRHR.
  • Contributes to the Global and IPPFAR Advocacy team planning, system enhancement, monitoring and evaluation and general team working.
  • They will exercise a high degree of accountability – ensuring timely submission of narrative and finance reports as required; and to embrace safeguarding as well as all organisational policies and values.
  • Any other tasks that may be assigned by the supervisor or senior management team.

Expertise/Skills:

  • QUALIFICATION: MA degree in international relations, social sciences, public policy, communications and/or other related fields
  • WORK EXPERIENCE: A minimum of 10 years of relevant professional experience, preferably in political advocacy, policy advocacy and/or communications. Knowledge of the African Union and UN systems, Africa Regional Economic Communities (RECs), Member State/Intergovernmental Processes is required. Track record of developing advocacy initiatives which yield results in the international development arena. Previous work on SRHR issues is an advantage.
  • LANGUAGES: English and French are the working languages of the IPPFARO. For this post fluency in English and French (both oral and written) is required. Portuguese is an advantage.
  • SKILLS: Excellent interpersonal skills - articulate and diplomatic. Ability to interact with diverse groups; Excellent written communication skills; Strong analytical skills and the ability to summarise and simplify complex information; Strong influencing skills; Sound research skills; Good understanding of development issues and fundraising; Excellent project management, time management and organisational skills to meet multiple deadlines; Good IT skills – Word, Outlook, Excel and PowerPoint; Flexible – team player.
  • OTHER REQUIREMENTS: Awareness of and sensitivity to the multi-cultural environment in which IPPFAR operates; Sensitivity to and understanding of SRHR issues; Willing to work outside standard office hours as required; Willing to travel internationally – about 30% of time.

Your Ethos:

  • Demonstrate an understanding of and commitment to safeguarding in a local and international context.
  • Demonstrates ability and willingness to work in a diverse, multicultural, multilingual and intergenerational environment that is anti-racist and respectful of others.
  • An intersectional (pro) feminist passionate about sexual reproductive health care rights + justice, including safe abortion.
  • Supportive of people’s rights regardless of sexuality or gender identity/expression and supportive of workers’ rights and access to health care in sex work.

Interested individuals should submit an application form in the IPPFARO CV form and a 1-page cover letter to: [email protected] with the job position you are applying for as the subject of the email. Please note that IPPFAR will not consider applications that are not done in the requested format.

IPPF is an equal-opportunity employer. As a leading global human rights organization focused on equality, empowerment, ending discrimination, and poverty eradication, we internally reflect social justice principles. We, as IPPF, strongly oppose racism in all its forms and resolutely go for a cultural change that will shift the existing imbalances in power and process.

Applications are particularly encouraged from women, persons living with disability, and candidates openly living with HIV.

IPPF is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees, volunteers, contractors and partners to share this commitment. Anyone employed with IPPF agrees to sign and adhere to IPPF’s Code of Conduct and Safeguarding (Children and Vulnerable Adults) Policy.

IPPF has been made aware of various fraudulent vacancy announcements circulated via e-mail from websites falsely stating that they are issued by or in association with IPPF. These correspondences, which may seek to obtain money from the recipients of such correspondence are fraudulent and IPPF does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees).